Employment

This position is open to anyone who meets the minimum requirements. Current employees of the Philadelphia Parking Authority who have been in their current position for at least six months and have satisfactorily completed their probationary period for the position currently held. Applicants must meet the minimum requirements. Employees currently on the Excessive Use of Sick Leave list will not be considered for this position.

The Invoice Processing Specialist must be organized and conscientious, with good communication skills. This role operates in a dynamic, deadline-driven environment, requiring candidates to excel under pressure and manage multiple tasks efficiently. Candidates must also be able to work with a sense of urgency and adapt to a fast-paced environment.

Principal Duties:

• Accurate and timely review of invoices received from vendors
• Ensure compliance with policy and processes to obtain proper approvals and signatures for the payment of invoices
• Maintain financial records and update the GP Dynamics system with payment information and documentation
• Send approved invoices to Accounts Payable for payment
• Perform daily research that is necessary to validate and manage vendor accounts
• Work with the Buyers to resolve discrepancies with vendors
• Generate reports relating to payment history

Required Knowledge, Skills, and Abilities:

• Knowledge of state procurement policies and the Authority’s procurement policy
• Basic accounting principles related to purchase orders (POs) and invoicing
• Proficient in Microsoft O365 products, specifically, Microsoft Word and Excel
• Experience with Microsoft Dynamics GP or the ability to easily learn new software
• Ability to communicate clearly, concisely, and effectively, both orally and in written form, to Authority staff and vendors
• Intermediate mathematical and analytical skills
• Strong attention to detail and the ability to work independently with minimal supervision
• Must be organized, detail-oriented and able to work under tight deadlines

Minimum Acceptable Training, Experience, and Education:

• High School Diploma
• Associates degree preferred
• Minimum 3 years of administrative experience
• Accounts payable/Invoicing experience preferred

Working Hours: Schedule: 8:30am – 5:00PM, in-person. Hours are negotiable.

Selection Criteria:

• 20% - ASSESSMENT TEST, (COMPUTERIZED)
• 70% - ORAL INTERVIEW
• 10% - ATTENDANCE or education if not a current employee

* APPLICANTS MUST SCORE AT LEAST 70 POINTS OR HIGHER ON THE ASSESSMENT TEST TO BE ELIGIBLE.

Applicants who have at least ten (10) years of service will have four (4) points added to their total score. Only those applicants with a combined total score of 70 will be placed on the eligibility list.