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Action Officer (#24-185 On-site)
Job Code:
24-185
Location:
Arlington, VA
FT/PT Status:
Full Time
Required Clearance:
Secret
The Defense Sciences Office (DSO) at DARPA is seeking a highly motivated and skilled candidate for the position of
Action Officer.
This role provides comprehensive and seamless administrative support directly to the DSO Office Director (OD). for the DSO Office Director. The action officer is the primary administrative support individual for the DSO Office Director (OD). The Action Officer will collaborate closely with the DSO front office management team, including the DSO lead technical support team and administrative staff, to ensure the effective functioning of the DSO Front Office.
This person would work on-site in Arlington, VA at DARPA headquarters 5 days a week.
Responsibilities:
Support of DSO Office Leadership:
Ensure all tasks Support of DSO Leadership:
•
As the action officer for the DSO Director, ensure all tasks are accurately identified, tracked, and completed
•
Coordinate with the Executive Assistant (EA) to ensure calendar priorities are met and the tasks are scheduled and completed.
•
Coordinate with the DSO Deputy Director action officer
•
Coordinate with the Executive Assistant (EA) to ensure calendar priorities are met and the right work is scheduled and completed.
•
Organize ad hoc internal events in support of office and leadership initiatives.
•
Oversee the collation and review of briefing materials, ensuring that all necessary information is gathered, complete, and distributed at least day prior to all meetings and prioritized,
Support of DSO Strategy and Program Development
•
Assist in coordinating the annual DSO strategy and POM briefings
•
Assist in coordinating DSO office and agency level program reviews
•
Assist in coordinating DSO’s contribution to the annual DARPA staffer briefs
Technical and Administrative Management of Office Operations:
•
Manage staff meetings, ensuring agendas are prepared, relevant materials are collected, and follow-up actions are tracked. Assist in managing staff meetings, ensuring agendas are prepared, relevant materials are collected, and follow-up actions are tracked.
•
Prepare agenda and materials for meeting with Agency leadership.
•
Stewardship of DSO Sharepoint
Management of External Requests:
•
Oversee preparation of responses to requests for information from various sources such as the Department of Defense (DoD), Interagency partners, and external entities.
•
Oversee preparation of responses to requests for information from various sources such as the Department of Defense (DoD), Interagency partners, and external entities.
•
Manage suspense (due dates) and prioritization of tasks to ensure timely and accurate responses.
Additional Responsibilities:
Liaison and Coordination:
•
Represent the Office in periodic Agency action officer meeting
•
Act as a liaison between the Office Director/Deputy Director and internal/external stakeholders.
•
Ensure effective communication and information flow within the office and with external partners.
•
Facilitate coordination among DSO staff and other DARPA offices to ensure alignment on priorities and objectives.
Administrative Management:
•
Assist in the planning, execution, and monitoring of special projects as directed by the Office Director/Deputy Director.
•
Provide logistical and administrative support for DSO initiatives and events.
Requirements:
Education:
•
Minimum of a Bachelor's degree + 3 years relevant experience
•
Familiarity with Microsoft Sharepoint and Planner preferred
Experience and Skills:
•
Experience working on Research and Development (R&D) or Science and Technology (S&T) portfolios.
•
Exceptional team player with excellent verbal and written communication skills.
•
Ability to multi-task and reprioritize continuously in a fast-paced environment.
•
Exceptional proficiency in Microsoft office
•
Use of communication and knowledge management tools such as tools in M365 suite, etc.
Desired Attributes:
•
Ability to thrive in a dynamic, fast-paced environment with evolving priorities.
•
Demonstrated ability to work effectively with diverse teams and stakeholders.
•
Proactive and self-motivated with a strong sense of ownership and responsibility
Other Requirements:
•
Must be able to obtain a TS/SCI clearance.
•
In person position at DARPA headquarters.
SA is an equal opportunity/Affirmative Action Plan employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship makes hiring decisions based solely on qualifications, merit, and business needs at the time.
