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Event Coordinator/Meeting Planner (#25-031)
Job Code:25-031
Location:Washington, D.C. - Hybrid
FT/PT Status:Full Time
Required Clearance:Public Trust
  
Strategic Analysis, Inc. (SA) Is actively seeking an Event Coordinator/Meeting Planner to support the Advanced Research Projects Agency for Health (ARPA-H). This role will make recommendations regarding the planning and coordination of logistics for invitations/meetings/events for leadership decisions and execute those approved plans. 

Primary Responsibilities:
1. Event Support: Provide support for ARPA-H sponsored events at government and commercial facilities, ensuring seamless execution and high-quality experiences for all participants.
2. Meeting Coordination: Plan and coordinate a range of meetings, from small team sessions to large conferences, ensuring all logistical details are managed effectively.
3. Budget Preparation: Prepare and manage budgets for conferences, workshops, and other events, ensuring financial oversight and cost-effectiveness.
4. Vendor Management: Work with hotel contracts and other vendors to negotiate terms, secure services, and ensure high standards of delivery.
5. Microsoft Office Proficiency: Utilize Microsoft Office suite (Excel, PowerPoint, and Word) for event planning, communication, and documentation.
6. Organizational and Communication Skills: Demonstrate excellent organizational and communication skills, with strong attention to detail. Handle a wide variety of tasks, including briefing support and general administration, efficiently and accurately.

Prior Experience Requirements:
1. Experience: Proven experience in supporting government-sponsored events, and coordinating meetings of varying sizes.
2. Budgeting: Ability to prepare and manage event-related budgets effectively.
3. Travel: Willingness and ability to travel as needed for pre-event coordination and site visits.
4. Problem-Solving: Must be able to remain calm and effectively solve problems in unexpected situations.
5. Vendor Relations: Experience working with hotel contracts and coordinating with vendors to ensure smooth operations and service delivery. 
6. Technical Skills: Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
7. Detail-Oriented: Strong attention to detail and excellent organizational skills.
8. Communication: Outstanding interpersonal and communication skills, both written and verbal.


Education: Minimum of a High School Diploma required; Bachelor's degree or professional certification in event management, hospitality, marketing, or a related field is preferred.

Clearance: Ability to obtain HHS Public Trust
SA is an equal opportunity/Affirmative Action Plan employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship makes hiring decisions based solely on qualifications, merit, and business needs at the time.