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This position is the support staff for finance department. The Payroll Clerk is responsible for payroll and all related reporting requirements, assists with accounts payable, and assists with banking. This position will be required to cross-train with the Accounting Manager, Human Resources, and may fill in with other parts of the Finance Department.

1. Prepare payroll and all related Government tax reporting requirements (monthly, quarterly, and annual).
2. Assist with account payable functions including documenting approval, account coding, payment processing, maintaining vendor files, and preparing 1099’s.
3. Assist with reconciliations of balance sheet accounts.
4. Assist with all bank-related activity as directed by Accounting Manager.
5. Will assist Accounting Manager with reviewing PTO balances at end of fiscal year and calendar year. Ensures all eligible employees receive correct Holiday pay allotments.
6. Assist the Accounting Manager with preparation for annual audit(s).
7. Maintain a procedure desk manual.
8. Assist in the administration of personnel policies as they relate to employee payroll and benefits.
9. Assist with New Employee Orientation and set-up as it relates to payroll.
10. Work as a team in cross-checking and review of other employees’ work in the Finance Department as directed by supervisor and policy and procedures.
11. Responsible for the maintenance and updating of payroll-related forms, i.e., time sheets, leave information and forms, reimbursements, etc.
12. Complete Current Employment Statistics (CES) Reporting requirements.
13. Complete SIDES earnings verification requests.
14. Assist staff in accessing payroll stubs, and W2’s
15. Update Vendor addresses.
16. Child support set-up and management.
17. Maintain a positive working relationship with all staff in all departments.
18. Perform other duties as assigned.

Graduation from high school or the equivalent. Two years of appropriate accounting work experience, including at least six months performing duties similar to those specified in the duties and responsibilities section.

Substitution:

Satisfactory completion of an appropriate vocational training course of studies such as accounting or bookkeeping training may be substituted for up to one year of the required two years of accounting office work experience.